How to Record VAT and Non-VAT Transactions in AccuBooks: A Complete Guide

Keeping accurate records of VAT and Non-VAT transactions is essential for every business in the Philippines.

In this guide, we’ll show you how to record VAT and Non-VAT transactions in AccuBooks, step by step.
Not only does it help you stay compliant with the BIR, but it also ensures smooth financial reporting. 

What Are VAT and Non-VAT Transactions?

Before diving into the system, let’s clarify the terms:

VAT Transactions: These are sales or purchases subject to Value-Added Tax (VAT) at 12% in the Philippines. Businesses registered as VAT taxpayers must include VAT in their invoices and reports.

Non-VAT Transactions: These are transactions not subject to VAT, often handled by non-VAT registered businesses or certain exemptions.

Accurately categorizing these transactions is critical to avoid errors during BIR filing.

Step 1: Log In to AccuBooks

Open your browser and go to https://plus.app.accubooksystem.com/login

Enter your username and password.

Click “Sign In” to access the system.

Tip: Make sure your company settings are up to date before recording transactions.

Step 2: Navigate to the Main Module

From the dashboard, click the module that corresponds to your transaction: Cash Receipts, Disbursement, Sales, or Purchases.

Select the type of transaction you want to record: Sales or Purchases.

Step 3: Record VAT Transactions

Click “Add Transaction”

Fill out the transaction details:

Customer/Vendor Name

Document Reference

For Sales: Collection Date

For Purchases: Payment Date

Item Details

Select the VAT option in the dropdown. AccuBooks will automatically calculate the 12% VAT.

Add any notes if necessary, then click “Save”.

Tip: AccuBooks automatically updates your VAT ledger for easy BIR reporting.

Step 4: Record Non-VAT Transactions

Click “New Transaction” and select Non-VAT Sale or Purchase.

Enter the transaction details just like a VAT transaction.

Select the Non-VAT option in the dropdown.

Click “Save” to record the transaction.

Step 5: Generate VAT Reports (Optional)

AccuBooks can automatically generate VAT Payable, VAT Input, and VAT Output reports.

Download or print these reports for your records.

Tip: Regularly checking VAT reports helps you avoid mistakes during quarterly filing.

Why Use AccuBooks for VAT and Non-VAT Transactions?

Automated Calculations: No need to manually compute VAT.

BIR-Ready Reports: Generate VAT reports in minutes.

Accurate Categorization: Easily separate VAT and Non-VAT transactions.

Audit-Friendly: All transactions are stored and easy to trace.

Recording VAT and Non-VAT transactions accurately is crucial for compliance and smooth business operations. With AccuBooks, Filipino SMEs can simplify this process and save time on manual calculations.

Start recording VAT and Non-VAT transactions today and experience hassle-free accounting with AccuBooks!