The Modern Guide to BIR Looseleaf Books of Account

If your team is still writing accounting records by hand, you know how time-consuming it can be. Manual bookkeeping takes time, can lead to errors, and makes it harder to focus on growing your business.

If you want to move away from manual books but are not ready for a fully computerized accounting system, BIR Looseleaf Books of Account can be a good option.

With looseleaf books, you record transactions using a computer, print the records on loose sheets, and have them bound at the end of the year for BIR compliance.

What Is BIR Looseleaf Books?

Looseleaf books are accounting records created using spreadsheets or accounting software, printed on loose sheets, and bound at the end of each taxable year.

Why Choose Looseleaf Books?

• Less Manual Work: No need to write every transaction by hand.
• Fewer Errors: Digital tools can help reduce calculation mistakes.
• Easier Records: Printed and organized records are easier to review.
• Cleaner Format: Keep your accounting records neat and consistent.

Who Can Use Looseleaf Books?

Looseleaf books can be useful for businesses that have outgrown manual books but are not yet ready for a fully computerized accounting system.

• Growing Businesses: For companies with many daily transactions.
• Service Businesses: For tracking client billings and expenses.
• Retailers and Traders: For recording frequent sales transactions.

How to Apply for BIR Looseleaf Books

Step 1: Prepare Your Documents

Prepare the required documents, such as:

• BIR Form 1905
• Sample printout of your journals and ledgers
• Copy of your BIR Certificate of Registration (Form 2303)
• Proof of payment for the annual registration fee
• Sworn Statement for your looseleaf system

Step 2: Submit Your Application

Submit your documents to the RDO where your business is registered.

Step 3: Get Your Permit

Once approved, the BIR will issue a Permit to Use (PTU) Looseleaf Books of Account. Keep this with your tax records.

Step 4: Print and Bind Your Books

At the end of the year, print your complete books, have them bound, and submit them to your RDO for stamping within the required deadline.

Make Looseleaf Bookkeeping Easier with AccuBooks Plus

For businesses with multiple branches or many transactions, AccuBooks Plus can make the process easier.

It helps organize your accounting data into BIR-compliant formats, so you can generate clean, print-ready records without manually formatting spreadsheets.

• Centralized Records: Manage records from different locations in one system.
• Automated Tax Calculations: Help calculate and organize tax-related entries as you record transactions.
• Easy Year-End Filing: Quickly organize your records for printing and binding.

Ready to simplify your bookkeeping? Try AccuBooks Plus today!

Frequently Asked Questions

When do I need to bind my looseleaf books? Generally, books should be printed, bound, and submitted to your RDO by the required deadline after the taxable year ends.

Can I use looseleaf books before BIR approval? No. You need to secure BIR approval before using looseleaf books.

What books do I need to print? Common books include the General Journal, General Ledger, Cash Receipts Book, and Cash Disbursements Book, along with other books required for your business.

How does AccuBooks Plus help? AccuBooks Plus organizes your accounting data into BIR-compliant formats, making it easier to generate and print your books when needed.